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Webinar Hosting Services
In its simplest form: A host invites attendees to a meeting room on the web where they will “meet” together.
The best way to explain how Web Conferencing works is to walk you step by step through a normal session, beginning to end.
The host of the meeting would accumulate all the information and data that is required for a normal meeting. They would send out an invite to all the participants either by email, an integrated invitation system or text message, making sure to include, time, date, place (meeting address), and length of meeting. (Note: Some systems incorporate a full event registration system to verify and coordinate attendance as well as provide a way to charge attendees to attend a class…more on that later).
At the given time and date of the class, the participants join the conference by opening the web address sent to them. The web address will open the meeting room. Here, participants will be asked to enter their name, email address, password (if required) as well as any other information the host requested (i.e. attendee location, survey questions, etc.) Upon entering the room, the participants can see each other (a list of names). If you do not have a camera or a microphone you can still participate in the session via live chat and see and hear those other participants who are broadcasting a video image. The host or moderator will usually set up the parameters of the meeting. While the system might only be able to show several live video feeds, hundreds of participants can view participate in the conference. Of course, the latency of video and audio will depend on the connection of both the broadcaster and the host, but there are many internet and O2 broadband packages that will suit webinars.
If the conference is video enabled, the participant will have the opportunity to share their web camera and microphone. If necessary a small configuration wizard will guide the participant through the process. The amount of participants that can be shown on video is determined by the host as well as the system limitations.
Conversation within the meeting can occur in a couple of different ways: over the phone, instant messenger (text) or integrated VoIP (Voice over internet protocol).
During the session, the host and participants have many tools at their fingertips to achieve maximum productivity. Most Web conferencing systems allow the following: PowerPoint presentation sharing, Desktop Sharing (allowing all users to see what is on your screen, an excellent tool for software training), Streaming Recording Video and Audio files (great for discussing a past training video or audio bit), and real-time audience surveys.